Your Name

Return Address

Tele. No. (business hours)

Date

<Name of government agency>

<Address of government agency>

Dear Officer for Public Records:

        This request is made under the Texas Public Information Act, Chapter 552, Texas Government Code, which guarantees the public's access to information in the custody of governmental agencies.  I respectfully request <copies of, access to> the following information:

        <List here as specifically as possible the information you are seeking: documents, letters, memoranda, reports etc. If you know the dates, report numbers, titles or even the specific governmental subdivision that produced the information, list it.>

        <Optional, when time is a factor.> In the interest of expediency, and to minimize the research and/or duplication burden on your staff, I would be pleased to personally examine the relevant records if you would grant me immediate access to the requested material.   Additionally, and since time is a factor, please communicate with me by telephone rather than by mail.  My telephone number is: <insert telephone number.>        

<If applicable add.> Disclosure of this information is in the public interest because providing a copy of the information primarily benefits the general public.  I therefore request a waiver of all fees and charges pursuant to Section 552.267 of the act.

        I shall look forward to hearing from you promptly, as specified in the law. Thank you for your cooperation.

 

Sincerely,

<signature>

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